VICTR provides a broad spectrum of modern data and project management support services for research studies, quality improvement initiatives, and operational projects. In your pivotal role as Program Manager, you will plan, develop and execute ongoing program(s) that impacts a significant segment of the organization under occasional guidance.
* Bachelor's Degree
* 3 years of relevant experience
* Excellent written and oral communication skills
* Excellent organizational skills
* Excellent interpersonal skills
* Excellent critical thinking skills
Performance Elements- In your pivotal role as Program Manager, you will:
1. Plan, develop and oversee programs and events in order to meet established program goals, objectives and timelines
a. Determine content and details for programs and events.
b. Research trends and recommend strategies to promote continued change, growth or expansion of the events and programs.
c. Serve as VUMC/VICTR liaison with other institutions to develop and organize programs and events.
2. Develop and oversee program and event marketing
a. Work collaboratively with internal and/or external partners to determine what marketing and promotional efforts are needed and creates a marketing budget.
b. Ensure quality, consistency and effectiveness of all marketing communications.
c. Acts as liaison/point of contact for programs and events by answering inquiries, providing information and addressing concerns.
3. Plan and lead the execution of programs and events
a. Develop overall logistical plan.
b. Develop program/event timeline.
c. Negotiate and monitor agreements for procuring services and purchasing supplies and equipment.
d. Maintain appropriate documentation necessary for funding sources.
4. Program and event budgetary management
a. Create event budget based on historical data, monitor expenses, develop and disseminate communications, determine staffing levels, and manage administrative operations (e.g., program assistants, venue event planners, etc.).
b. Ensure that programs and events are executed on or under budget.
c. Monitor expenditures and makes purchasing decisions throughout the program or event.
5. Program Improvement
a. Perform QA reviews of the program.
b. Conduct program evaluations including survey creation, data collection, and analysis.
c. Build data collection tools in REDCap and prepare summary of results.
d. Serve as primary point-of-contact, develop/update SOPs and Best Practices, prepare and conduct related trainings, and provide ongoing support for Citrix Online, program's web conferencing tool.
e. Serve on the program SOP committee.
6. Administrative Leadership
a. Direct program administrative operations, including program assistants, temps and students, as needed.
b. Organize calendar and schedule support staff for weekly program meetings with ability to step-in and cover teleconference support needs for absent PMs when necessary.
c. Organize and facilitate the various types of submissions related to institutional regulatory offices.
d. Organize and systematize the preparation of annual reports, research/educational grants, and manuscript editing.
e. Edit and facilitate manuscript submissions, as well as create and maintain research and citation libraries.
f. Provide program management coordination for national initiatives involving large recruitment efforts.
About the Department:
The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt's virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center's Offic e of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments:
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments.
US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
The Leapfrog Group: grade "A" in Hospital Safety Score
National Institutes of Health: among the top 10 grant awardees for medical research in the US
Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
Nashville Business Journal: Middle Tennessee's healthiest employer
American Hospital Association: among the 100 "Most Wired" medical systems in the US
Internal Number: 1811235
About Vanderbilt Health
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.